Category Archives: Strategy

Information on the executive strategies involved in business intelligence, data mining, analytics, data warehousing, and supporting capabilities from conception to sunset.

SOFs and Big Data – A Not a Cultural Shift

NOTE: This is a repost by permission of an article by Mr. Richard Marshall. Mr. Marshall provides big data and analytics capabilities to the Special Operations community through his company, Blackstorm International. His website is http://blackstorm-int.com.

SOF Warriors

 

When you think of Special Operations Forces you think of the hard men that stormed the Osama Bin Ladin compound in the middle of the night, successfully delivering Justice and Honor. You do not think of tall thin kid, barely out of college with a European man-bag, converse shoes drinking a vanilla latte as the next warrior against the enemies of freedom.

Special Operations has always looked to gain the advantage in every action, seeking especially adept groups as seeking out competitive advantage. Too often these groups focus on the bleeding edge of operations and are often scarce resources used for a limited purpose.

In a situation that is not unique to SOF, there is a condition where the supportive functions of the organization do not benefit from the same attention the primary mission holders receive. While this is to be expected, organizations also need to ensure that the supporting elements’ business systems and processes are improved over time to avoid organizational drag.

In essence the lack of proliferation of qualified data scientists in all levels of the organization result in a lack of consistent business practices and a myopic focus in isolated business areas severely limits the value big data and analytics can bring to SOF.  What is needed is a set of practices and processes that are repeatable, can be expanded upon and easily translated across organizational boundaries. The potential for subordinate units being able to leverage Headquarters practices and resources thereby lowering the barriers successful analytics utilization is an ability not yet realized for most commands.

In fact, many consultants in this space will assert that commoditization is not possible within the discipline of BI/BA as every problem is different and that it takes different skills and approaches to solve the identified problems. This is a fallacy and is a stance usually designed to prolong consulting engagements and profitability.

It is a simple fact that much of the technology needed to develop an analytics program are already in existence within the organizations desiring analytics capability. There are benefits to purchasing scalable distributed storage solutions supporting big data applications; however these need to be balanced against the benefits of license optimization within the current infrastructure. Seldom is scalability a driving issue in COCOMS the way it is for other industries such as banking. The data are simply not that large.

Eventually we will begin to learn to utilize the additional deluge of data off our sensor platforms necessitating the need for a scalable infrastructure however the practice of working with the data must come first. Most likely, big data sets that are available in DoD will be more focused on efficiencies and utilization (performance management) rather than finding a bad guy. In fact, much of the data that fits the big data profile will be platform specific data that has little to do with SOF’s 8 primary mission areas.

So what will DoD organizations as the Combatant Command and subordinate organizations need to change to take advantage of this emergent approach to competitive advantage? SOF only needs to do what they have always done—operate outside their comfort zone:

  1. Realize that the contracting groups that are most likely to assist in this field will not come from their old ops buddies. The groups that will bring this success will have little or no knowledge of SOF Missions. They will have a deep knowledge of data, statistical analysis and presentation.
  2. Look to develop a set of business practices and policies that support decision making for the command that can be shared with subordinate units.
  3. Question Solutions. Look critically at the offerings within the community. Many organizations are trying to sell applications and hardware as bundled sets. Analyze the benefits of these platforms and what capability it will bring. Most organizations running a Microsoft infrastructure already have all the tools they need to develop an analytics capability.
  4. Focus on the practice. Build a framework and integrate the capability into every J-Code/staff section. Hire the personnel that can train and guide Command staff asking the questions that will lead to analytics solutions.
  5. Focus on the data. The practice of working with data has academically been reserved for a small group of science majors and professionals. As the data sets expand, staff members can assist the command in being mindful of the importance of all data and ensure that the organizations information is properly constructed and cared for.
  6. Knowledge Management. Knowledge Management offers a unique position for developing a global analytics solution due to the scope of their reach within CCMD’s. Though underutilized now, KM’s will mature into the focal point for future analytics operations, as keepers of the index.

There are plenty of opportunities for SOF warriors to squeeze more out of their data and current systems. The habit of consistently reaching outside existing comfort zones is a hallmark of profession. What SOF needs is a practice and a framework that can be shared and grown and a vehicle to deliver the tools needed by the new generation of leaders and operations specialists.  The nondescript, European man-bag-carrying warrior will be on point in our unconventional war against our enemies with enhanced, analytics-driven information as a key weapon in her arsenal.

Reorganization of a Healthcare Products Technology Organization – Proposal

 

Organizational Transition – Healthcare Products Division

[Redacted] Corporation

Executive Sponsor: Don Krapohl

 

Executive Summary


[Redacted] Corporation is presently functionally-organized and biased strongly toward a single customer.  The project efforts that led to this will be drawing down in FY14.  By discounting several outmoded assumptions and capitalizing on changes in environment the organization will be able to overcome space issues, reduce the impact of the partnership dissolution, add business development and test lab capabilities, provide the ability to more rapidly adapt to local changes, simplify communications, and provide line-of-site accountability.  Changes to within our market segment necessitate a more agile support structure that can cater to the needs of multiple customer requirements.  Our realignment post-transition organization chart, transition timeline, and high-level transition plan are included herein.

Observations


Only 35% of personnel provide direct support that cannot be performed offsite

Engineering functions do not need direct customer facility access

Corporate intelligence analysts do not need to interface with customers

[Redacted site] and [Redacted site] locations are entirely unsuitable as warehouse space

Physical space is a persistent concern with partner co-location

Direct engineering support to partner companies is only operations of hosted infrastructure, the [Redacted] product line, and training.

There exists risk of O&M support reduction on award of new contract by customer [Redacted] in FY14

Future changes


The Health Mining Partnership Initiative is to be dismantled in FY13

Personnel requirements for space and equipment need to be defined prior to drawdown

Functional leads to be named by discipline

Contract re-compete and partnering agreements renegotiated in FY13

 

Major customers


Our customers are closely aligned with the proposed organization:  Intelligence producers and consumers (Knowledge division), [Redacted Medical Supply Customer] (IT Support division), [Redacted Healthcare Customer] (Support division), and the other [Redacted] organizations (Portfolio Support and Enterprise Software Engineering divisions).

Intelligence producers and consumers

Mission: Provide IT capabilities and tools for business intelligence enhancement, analytics, and dissemination.  Facilitate information transfer between producers and consumers of knowledge products.

Customer location: Widely distributed, none local.

[Redacted Healthcare Customer]

Mission: Provide direct support to [Redacted Healthcare Customer] for implementation and use of analytic capabilities.

Customer location: Partner-owned/leased office space in [Redacted Healthcare Customer] and annexes.  Some servers and network elements located off-site.

[Redacted Medical Supply Customer]

Mission: Provide limited direct analytic subject matter and product support. Assist in facilitating vendor relationships and engineering/scientific support. Supply hosted infrastructure as a service and datacenter management for warehouse facilities.

 

Customer location: Owned/leased office space in [Redacted] and annexes.  Some servers and network elements located on-site.

Program partners/Enterprise Support

Mission: Provide identical capabilities to other customers’ enhanced capabilities, expanded requirements, capacity planning to continue support.

Customer location: None local.  Large majority not located within a primary facility.

 

Strategy


Restructure the organization in a manner that balances customer-facing footprint, intelligence functions, enterprise engineering, and Enterprise Program support.

  1. Organizational
  • Balance O&M support for partners, form lines of management by industry segment for IT direct support and customer-specific engineering efforts.
  • Add a division for Program support that includes all non-operational support and infrastructure personnel.
  • Retain divisions for Enterprise Software Engineering and Knowledge Management
  • Remove intelligence activities from single executive and align in their own division.
  1. Geographic
  • Emplace only IT direct support personnel at [Redacted Healthcare Customer] and [Redacted Medical Supply Customer]
  • Remove all other personnel to a central location.
  • Move all Enterprise-, Intel-, and Program-related functions away from partner sites.
  1. Communications
  • Email, VOIP, SharePoint, and other core services are presently hosted.
  • Portfolio performance, metrics, announcements, calendars, WARs, and other administrative coordination on SharePoint.
  • IT operations incident/request on BICES service desk tool.
  1. Financial
  • Identify cost-sharing potential with another organization with need of DISA collateral-rated office space with adjacent/attached warehouse/loading facilities.
  • Buy-out or subcontract Brandon facility for remainder of lease.

 

Final-state Organization Chart

information technology company reorganization post-reorg view

Assumptions


SLA-compliant connectivity can be attained in commercial space

Office equipment budget can be reallocated for the new facility

Larger organizational surface area adds noise to communications and decision cycle

Funding will come from management reserve at Atlanta CDC redesign project closure.

 

Analysis


Strengths

  • [Competitor X] is execution-aligned in this way
  • Ability to focus communication more tightly to/from/within customer efforts
  • Provides only one accountable route into and out of each group
  • More fundamental organization into operations, engineering, support, and knowledge
  • Resolves warehouse issues
  • Allows capability surge that limits space requests within partner locations
  • Breaks the organization into elements that simplify execution of SOPs and workflows
  • Optimizes on Service Level Management by coalescing incident/request processes

Weaknesses

  • Must vacate offices in [Redacted Location] and [Redacted Location] and terminate leases
  • Likely to meet significant resistance from Healthcare Products and Energy Divisions as they compete for funding
  • Capital expenses on centralized facility will increase
  • Must SLA-accredit the facility quickly

Opportunities

Direct benefits

  • Easier accommodation of surge space needs
  • Fewer targets for customer off-book requests
  • Improved communications management throughout the division
  • Better alignment with modes of work (operations, support, engineering, knowledge).
  • Improved security for proprietary information

Indirect benefits

  • Adds business development (BD) capability and increases demonstration space
  • Adds to R&D capability
  • Provides potential for test lab environment
  • Collaboration between functional areas are enhanced

Threats

  • Loss of mass at [Redacted Healthcare Customer] could have unknown impacts on future orders (mitigated by scheduled OPT dissolution and probable forced loss of personnel).

 

Transition Plan


1 August – Plan announced

1-7 August – Discover office space options

7-10 August – Document infrastructure needs

13-17 August – Submit requests for equipment, sign lease for 1 Oct, begin facility accreditation request

20-31 August – Document and lay out workspace; order workstations, locks, safes, printers, and phones

3-14 September – Manage facility accreditation request, sign up for utilities and security monitoring

17-28 September – Stage equipment, schedule accreditation site inspection

1-12 October – Move office equipment, set up work areas, set up kitchen and coffee, move out of Brandon facility

15-26 October – Management reserve in case of schedule slip

29 October -2 November – Staff move-in of first group

5 November 2012-2 January 2013– Facility burn-in

3-31 January 2013– Emplace and configure remaining desks and workstations for second tenant group

1 February 2013 – Second group moves in

1 February 2013 – Transition complete

 

 

270-day staffing plan


Site

As-is staffing

To-be staffing

Staff matrix 1 Nov

Staff matrix (Final) 1 Feb

[Redacted Healthcare   Customer] 21 on-site 5 on-site 9 on-site 5 on-site
7 statisticians/data miners–
1 business analyst 2 network engineers 2 network engineers
4 desktop support– 2 desktop support 2 desktop support 2 desktop support
2 trainers
1 web developer — 2 web developers
1 tech writer —
1 configuration manager —
1 manager 1 manager 1 manager 1 manager
1 requirements mgr — 1 requirements mgr/Deputy PgM
1 user experience engineer — 1 IA engineer
Transition complete Feb 2013
[Redacted Medical Supply Customer] 7 on-site 10 on-site 10 on-site 10 on-site
4 systems engineers 4 systems engineers 4 systems engineers 3 software engineers
1 network engineer 2 network engineers 2 network engineers 2 desktop support
1 storage engineer 1 storage engineer 1 storage engineer 1 line-of-business architect
1 manager 1 manager 1 manager 1 business analyst
2 desktop support 2 desktop support 1 report developer
Transition complete Nov 2012 1 business intelligence developer
1 manager
Corporate HQ 13 on-site 28 on-site 25 on-site 28 on-site
1 Director 1 Director 1 Director 1 Director
2 Project Managers 2 Project Managers 2 Project Managers 2 Project Managers
1 business analyst 1 business analyst 1 business analyst 7 statistician/data miners
1 program admin 1 program admin 1 program admin 3 Software Engineers
1 logistician 1 logistician 1 logistician 2 business intelligence developers
7 software engineers 7 software engineers 7 software engineers 1 enterprise architect
6 intel analysts 6 Intel 1 user experience engineer
2 trainers 2 trainers 1 web developer
2 web developers 1 executive assistant
1 technical writer 1 technical writer 1 logistician
1 IA engineer 1 business analyst
1 configuration manager 1 configuration manager 1 technical writer
1 requirements manager/Deputy PgM 1 configuration manager
1 enterprise systems engineer 1 enterprise systems engineer 1 enterprise network engineer
1 enterprise systems engineer
1 IA engineer
1 requirements/release manager
Transition complete Feb 2013